Privacy Policy

Last updated: August 19, 2024

This Privacy Notice explains how SafetyPro Ltd. ("SafetyPro," "we," "our," or "us") handles, collects, and safeguards personal information in connection with our products and services. If you have questions about this Notice or our data management practices, please refer to Section 18: CONTACT INFORMATION.

If you are accessing our Services from the European Union, European Economic Area, Switzerland, or the United Kingdom, please review Sections 15 and 16 for details on your rights.

By using our Services or submitting your personal information, you confirm you have read and agree to this Privacy Notice.

Overview of SafetyPro Services and This Privacy Notice
Data Management by Our Customers
Updates and Amendments to This Notice
Categories of Personal Information Collected
Protection of Minors
Handling of Sensitive Personal Information
Reasons and Legal Grounds for Processing Personal Data
Sharing and Disclosure of Personal Information
Communication for Marketing Purposes
Your Privacy Preferences and Rights
Data Retention Policy
Security Measures and Safeguards
Social Media Features
External Links Disclaimer
Additional Data Rights under EU Law
Rights of Individuals in the EU, Switzerland, and UK
Cross-Border Data Transfers
How to Reach Us

1. Services Provided by SafetyPro and Scope of This Privacy Notice

Our offerings include:

The official SafetyPro website located at www.safetypro.hu and its related subdomains;
Our cloud-hosted maintenance and management platform accessible via web and mobile apps.

The term "Services" refers collectively to all of the above and any connected features, updates, or future additions referencing this Privacy Notice.

"Personal data" means any details that can identify a living individual directly or indirectly (such as a name, email, IP address). Information stripped of identifiers and anonymized is not considered personal data.

Our Services are intended exclusively for businesses and their authorized representatives, not for individual personal or household use.

2. Data Controlled by Our Clients

If you are an authorized representative or user acting on behalf of one of our clients (Customers), please note that your personal data is managed by that client, and SafetyPro serves only as their data processor. The client determines the handling of your data.

You should consult the client's privacy policies for details. Requests concerning your personal data should generally be directed to the client. Any such requests sent to us will be forwarded accordingly.

3. Changes to This Privacy Notice

We reserve the right to revise this Privacy Notice at any time. Significant updates will be communicated in advance via email or website notifications. Minor changes will take effect upon posting online.

Continued use of Services following updates means acceptance of the changes. If you disagree, please discontinue using our Services.

4. Personal Information We Collect

The scope of collected data depends on your interaction with our Services.

4a. Data Provided by You:

Contact details (full name, phone, email, mailing address) when registering, subscribing, or participating in campaigns;
Profile information including your role or relationship with a Customer;
Login credentials such as username and password;
Payment details handled by secure third-party providers — we do not retain full payment data;
Feedback, inquiries, and support communication.

4b. Automatically Gathered Data:

Technical data (e.g., IP addresses, device details, browser info);
Interaction data such as pages visited, clicks, timestamps;
Use of cookies and tracking technologies.

4c. Third-Party Sources:

Information received from Customers;
Data from service providers facilitating our operations;
Details from third-party integrations you use;
Marketing partners;
Publicly available information, such as business directories or social media profiles.

4d. Cookies and Targeted Ads:

We and our advertising partners may employ cookies for personalized ads, ad frequency management, and campaign measurement.

Google Analytics may be used, with opt-out options accessible to users.

4e. Aggregated and De-Identified Data:

Data anonymized for analysis or product improvement, which cannot identify individuals.

5. Children's Privacy

Our Services are not designed for anyone under 18. We do not intentionally collect information from minors. If discovered, such data will be removed or access disabled.

6. Special Categories of Data

We do not require or solicit sensitive personal data such as ethnicity, religious beliefs, health, or biometric details.

7. Why and How We Process Your Data

We handle personal information under the following legal grounds:

Fulfillment of contracts or agreements with you or your employer;
Legitimate business interests balanced against your rights (e.g., security, fraud prevention);
Compliance with laws and regulations;
With your explicit consent when applicable.

Our purposes include operating and improving the Services, supporting customers, marketing (where consented), fraud detection, legal compliance, and communicating policy changes.

We disclose personal data only as needed to:

Trusted service providers (hosting, payment processing, analytics, customer service);
Our Clients, following their instructions;
Providers of third-party integrations you use (subject to their policies);
Potential buyers or partners in business transfers;
Affiliates or subsidiaries involved in service delivery;
Legal authorities when required by law or to protect our rights;
Other parties with your consent.

9. Marketing Messages

With your consent or if you are our customer, we may send you information about products, services, or promotions. You can unsubscribe at any time using links in emails.

10. Your Privacy Rights and Controls

You can:

Access, update, or correct your personal data via your account or by contacting us;
Manage your marketing preferences and opt out of marketing emails;
Control cookies through our Cookie Policy;
Withdraw consent at any time by contacting privacy@safetypro.hu.

11. How Long We Keep Your Data

We retain data only for as long as necessary to fulfill legal and operational purposes. When feasible, we anonymize data instead of deleting it.

12. Protecting Your Data

We maintain technical and organizational security measures — including encryption, firewalls, and restricted access — to safeguard your data. Despite this, no online transmission can be guaranteed fully secure.

Our websites may contain social media sharing buttons or features that operate under third-party privacy policies.

14. External Links

Links to third-party websites are provided for your convenience and do not imply endorsement. We are not responsible for their content or data practices.

15. Additional Rights in the EU

Under EU law, you have rights to data transparency, access, correction, deletion, restriction, portability, objection, automated decision protection, and consent withdrawal. See Section 16 for details.

16. Data Subject Rights in EU, Switzerland, and UK

You may:

Request information about your personal data;
Obtain copies of your data;
Request corrections or deletion;
Limit or object to processing;
Request data portability;
Challenge automated decisions;
Withdraw consents;
File complaints with data protection authorities.

Requests are free unless manifestly unfounded or excessive. Identification may be requested. We will respond within one month or notify delays.

17. International Data Transfers

SafetyPro operates from the EU, storing and processing data within the EU. Transfers outside the EU are only conducted under legal safeguards ensuring data protection.

18. Contact Details

For questions or to exercise your data rights, please contact us at: privacy@safetypro.hu

This Privacy Policy is effective as of the date listed above and governs the use of information collected by SafetyPro.